Folder access query

[DDP021]

Does anyone know the best method to determine if anyone has accessed a particular folder in a specified period of time?  We have an Application that is trying to eliminate some reports..Wanted to see if anyone is actually viewing them to determine if they are still required..

[Justin Derrick]

Enable retrieval logging for the Application Group (if it isn't being recorded already).  Then search the past several months for message number 66 (DocGet) and put the Application Group name in the Message Text field with the % wildcard character on either side:

[DDP021]

Thanks Justin!!!  I don't believe we have message logging turned on...The way things were initially defined in CMOD, nothing on application groups were checked under the message logging tab...I think because they set them up to have multiple applications use the same application group.   In any event, does this have to be turned on in order for the Msg Number 66 to work searching off of the Application Group name in the message field?

[Justin Derrick]

Unless there's a really, really good reason not to, all logging should be enabled.  It's impossible to do diagnostics / troubleshooting or investigate end user activity without anything being recorded to the logs.  If space is a consideration, consider reducing the length of time that you keep logs to something manageable, like a year.

[Justin Derrick]

In any event, does this have to be turned on in order for the Msg Number 66 to work searching off of the Application Group name in the message field?

Yup, you'll need retrieval logging enabled.  Turning query logging on will let you see if anyone is actually searching for anything.

-JD.

[DDP021]

As always Justin, thanks for the info!!!

Take care

[pankaj.puranik]

After turning on the logging, you may use the ARSRPT utility as well to see the usage.

Cheers
Pankaj.

[DDP021]

Hi Pankaj,

Not familiar with the ARSRPT utility..Can you provide any details?

Appreciate any help.

take care

Dave